This Privacy Policy explains how the ICAMPS International Congress of Plastic and Reconstructive Surgery (“ICAMPS”, “we”, “us”, or the “Organizer”) collects, uses, stores, and protects personal data when you visit the ICAMPS website (the “Website”), register for or purchase tickets to an ICAMPS event, contact us, or otherwise interact with our services.
We respect your privacy and process personal data in accordance with applicable data protection laws.
1. Information We Collect
Depending on how you interact with ICAMPS, we may collect the following categories of information.
1.1. Personal and Contact Information
When you register for an event, purchase a ticket, submit a form, subscribe to communications, or contact us, we may collect:
- first and last name;
- email address;
- telephone number;
- country or city;
- professional information, such as profession, specialization, position, workplace, or organization;
- information related to your registration and participation in ICAMPS events;
- information you voluntarily provide when communicating with us.
1.2. Order and Payment Information
When you purchase a ticket or another paid service through the Website, we may process information necessary to manage your order, including:
- order details;
- ticket category;
- transaction status;
- payment date and amount;
- information required for invoicing or accounting, where applicable.
Payments may be processed by third-party payment service providers. ICAMPS does not store full payment card details where payment information is processed directly by the payment provider.
1.3. Technical and Usage Information
When you use the Website, certain information may be collected automatically, including:
- IP address;
- browser type and version;
- device type;
- operating system;
- approximate location derived from technical information;
- referring website or traffic source;
- pages visited;
- date and time of visits;
- time spent on the Website;
- interactions with Website content;
- other technical information necessary for Website operation, security, and analytics.
2. How We Use Personal Data
We may use personal data for the following purposes:
- processing registrations and ticket purchases;
- providing access to ICAMPS events and related services;
- communicating important information about an event, including programme updates, schedule changes, organizational information, and participation instructions;
- responding to inquiries and requests;
- providing customer support;
- processing payments and maintaining accounting records;
- improving the Website, services, and participant experience;
- analyzing Website traffic and user interaction;
- measuring the effectiveness of marketing and advertising campaigns;
- sending news, announcements, invitations, and promotional communications where permitted by applicable law;
- preventing fraud, abuse, and security incidents;
- complying with legal, accounting, tax, and regulatory obligations;
- protecting the legitimate rights and interests of ICAMPS, its participants, partners, and users.
Where required by applicable law, we will obtain your consent before processing personal data for specific purposes.
3. Legal Grounds for Processing
Depending on the circumstances and applicable law, personal data may be processed on one or more of the following grounds:
- your consent;
- performance of a contract or taking steps at your request before entering into a contract, including processing an event registration or ticket purchase;
- compliance with legal obligations;
- our legitimate interests, including operating and improving the Website, organizing events, ensuring security, communicating with participants, and evaluating the effectiveness of our services and marketing activities;
- other legal grounds permitted by applicable law.
Where processing is based on consent, you may withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.
4. Cookies and Similar Technologies
The Website may use cookies, pixels, tags, and similar technologies to ensure proper Website functionality, remember user preferences, understand how visitors interact with the Website, and evaluate the effectiveness of advertising and communications.
Cookies may include:
Essential cookies — required for the Website to function correctly, including security, navigation, and transaction-related functionality.
Analytics cookies — help us understand how visitors use the Website, which pages are visited, how users reach the Website, and how the Website can be improved.
Advertising and marketing cookies — may be used to measure advertising effectiveness, understand user interactions following an advertisement, create audiences, and provide more relevant advertising.
Where required by applicable law, non-essential cookies and similar technologies will be used only after obtaining the user’s consent.
Users may manage or disable cookies through their browser settings and, where available, through the cookie consent settings provided on the Website.
Disabling certain cookies may affect the functionality or user experience of the Website.
5. Analytics and Advertising Services
To understand Website usage and evaluate the effectiveness of our communications and advertising, the Website may use third-party analytics and advertising technologies, including services provided by Google and Meta.
Depending on the Website’s current configuration, these may include technologies such as:
- Google Analytics;
- Google Ads conversion tracking;
- Google Tag Manager;
- Meta Pixel and related Meta advertising technologies.
These services may collect information about your device, browser, Website interactions, traffic source, and other technical data in accordance with their respective privacy policies and settings.
The specific technologies used on the Website may change from time to time as our analytics and marketing tools are updated.
6. Sharing Personal Data with Third Parties
We do not sell personal data.
We may share personal data with third parties where reasonably necessary to operate the Website, organize the Congress, provide services, or comply with legal obligations.
Such recipients may include:
- payment service providers;
- Website hosting and technical service providers;
- CRM, email, and communication service providers;
- analytics and advertising service providers;
- contractors involved in organizing and supporting ICAMPS events;
- accounting, legal, or professional advisers;
- public authorities where disclosure is required by law.
Third parties receive only the information reasonably necessary to perform the relevant service and are expected to process personal data in accordance with applicable data protection requirements.
7. International Data Transfers
Some service providers used by ICAMPS may process or store personal data outside Ukraine.
Where personal data is transferred internationally, we take reasonable steps to ensure that such transfers are carried out in accordance with applicable data protection requirements and that appropriate safeguards are used where required.
8. Data Retention
We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, including providing services, managing event participation, maintaining business and accounting records, resolving disputes, and complying with legal obligations.
Retention periods may vary depending on the type of information, the purpose of processing, and applicable legal requirements.
When personal data is no longer required, it may be deleted, anonymized, or otherwise securely disposed of.
9. Data Security
We take reasonable technical and organizational measures designed to protect personal data against unauthorized access, loss, misuse, alteration, disclosure, or destruction.
However, no method of transmitting or storing information electronically can guarantee absolute security.
Users are encouraged to take reasonable precautions when sharing personal information online.
10. Marketing Communications
Where permitted by applicable law, we may use contact information to send news, event announcements, invitations, educational materials, and information about future ICAMPS events.
You may unsubscribe from marketing communications at any time by using the unsubscribe option provided in the relevant communication or by contacting us.
Unsubscribing from marketing communications does not prevent us from sending essential service-related communications concerning a registration, ticket purchase, payment, or event in which you are participating.
11. Your Rights
Depending on applicable law and the circumstances of processing, you may have the right to:
- request information about the personal data we process about you;
- access your personal data;
- request correction or updating of inaccurate or incomplete information;
- request deletion of personal data where legally applicable;
- request restriction of certain processing activities;
- object to certain processing activities;
- withdraw consent where processing is based on consent;
- request information about third parties to whom personal data has been disclosed, where applicable;
- exercise other rights provided by applicable data protection law.
To exercise your rights, please contact us using the contact details provided below.
We may request reasonable information to verify your identity before fulfilling a request concerning personal data.
12. Third-Party Websites and Services
The Website may contain links to websites, platforms, or services operated by third parties.
ICAMPS is not responsible for the privacy practices, security, or content of third-party websites and services.
We recommend reviewing the privacy policies of third-party services before providing personal information to them.
13. Photographs and Video at ICAMPS Events
ICAMPS events may be photographed, filmed, or otherwise recorded for informational, educational, archival, promotional, and communication purposes.
Photographs and video materials from the Event may be published on the ICAMPS Website, social media channels, promotional materials, media publications, and other communication platforms.
Where required by applicable law, appropriate notice and/or consent will be provided or obtained for the use of identifiable images of participants.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, Website functionality, technologies, or applicable legal requirements.
The current version of the Privacy Policy will be published on this page.
Where appropriate, we will indicate the date of the latest update.
We recommend reviewing this Privacy Policy periodically.